Practical Tips for Managing the Assets of Your Small Business

Posted by Breanne- 05th August 2021

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Running a small business requires you to wear several hats at once. Even when you come into the game well-prepared, you might be surprised by how many responsibilities are involved with the "business" side of things.

For example, you have to handle a lot of different accounting practices in order to stay legally and financially sound. And part of your accounting responsibilities will be to track and manage your current assets, such as your inventory of products. Asset management can be a tedious process and it requires you to establish a system that works efficiently for your operations. Below, we've assembled a few practical tips and resources for how you can start planning your asset management if you've yet to do so.

Need the finest desk accessories, desk set, or desk pad for your office? Visit The Elegant Office for high-quality office products!

Stay organized.

The first step of tracking and managing your inventory is to separate your items into groups. The categories you choose will depend on what type of products you sell. For instance, if you sell arts and crafts supplies, make a category each for painting, sewing, and bookbinding items. If you run a coffee shop, separate your retail coffee beans from your bakery items.

As you categorize your inventory, keep in mind the asset management software you will be using. That way, you can ensure that you group items together in a way that makes your inventory tracking and management easy. Once you've categorized your inventory, mark the tag of each item accordingly.

Use tech.

As previously mentioned, you'll want to use software for your asset management in order to keep up with your inventory efficiently. The old way of manually tracking assets via pen and paper is simply outdated and inefficient. Plus, it leaves too much room for human error.

There is no shortage of software on the market that can help your company manage its accounting practices. For example, an online platform like QuickBooks Time will help you keep your employee shifts organized, whether the shifts are rotating or fixed. You can save a significant amount of time with easy repeated scheduling and update shifts as needed, ultimately ensuring you comply with labor laws.

When it comes to software that is specifically developed for asset management, there are some considerations to make before choosing a particular product. For instance, you want a platform that will help you manage a variety of assets (e.g., current, fixed, IT, etc.), rather than just one type. Also, depending on your business, you may want to perform a thorough asset audit every six to 12 months, so look for software that will make the process easy. And be sure the software you invest in is both configurable and customizable.

Protect your data.

Finally, nothing is more important to running a business than protecting company and customer data, and cybersecurity stretches to asset management. Hackers and other types of cybercriminals are just as likely to target small businesses as they are larger corporations. Why? Because they assume smaller companies don't have the same resources and protection.

Make sure you're using top-notch cybersecurity software to work in conjunction with your asset management system. Moreover, limit access to sensitive information to only a handful of employees, and ensure your team is trained and knowledgeable of your security protocols.

If you run a goods-based business, few things are more important than managing your current assets. Follow the tips above on implementing effective asset management techniques and choosing the right software, and make sure you are doing everything you can to protect the data of your business and customers. Being able to account for your inventory will go a long way in helping you keep up with your customers' needs.

Starting a New Home-Based Business? Here Are Three Ways To Create The Perfect Workspace

Posted by Breanne- 30th July 2021

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Starting a home-based business is an exciting endeavor. Having the ability to finally pursue your passion on your own terms is something most people only ever dream about. As you prepare to formally launch your new home-based business, one of the biggest decisions you'll need to make is where your office/workspace will be located within your house.

If you are still undecided as to how to create the perfect workspace, the expert team at The Elegant Office recommends three exceptional options that you should consider.

Move to a new home

Certain home-based business ideas require ample space to be fully realized. When you have large equipment, a staff of people who'll be helping you out, or a sizable inventory of products, your current residence may not suffice.

Rather than paying expensive monthly rent on an office or brick-and-mortar space, consider moving to a new home. If you know that you'll need more space, begin researching prices on homes that will allow you to have enough space for your office and storage. As you begin to crunch the numbers, you may find that the purchase could be a big win for your personal and business finances.

If you plan to take advantage of the benefits of a business structure like an LLC (e.g. limited liability, tax advantages, less paperwork, flexibility), and are moving from out of state, be sure that you review all applicable rules. States have different regulations around registering an LLC, so check New Mexico's requirements before moving ahead. Also, in addition to preventing a costly mistake, you can avoid hefty lawyer fees by filing yourself or by using a formation service.

Redesign an existing room in your house

Is there a room or space in your home that could make a great fit for your business but still needs a bit of work? Often, a simple redesign can be exactly what you need to avoid the cost of moving.

When choosing this option, aim to be as strategic and efficient as possible. First, create a list of what you'll need to effectively run and grow your business. This will prevent you from buying furniture and storage solutions that ultimately won't be the best fit. Next, decide how you can optimize your space. Do you need to clean and declutter before adding anything else to the room? Or will your first move be adding storage and shelves for inventory? Prioritize what needs to get done, and create a timeline for completion. Upgrade your workspace even further by decorating with artwork, plants, and fun desktop storage.

Remodel your home to customize your workspace

One of the best options for creating the perfect workspace for your new home-based business is a custom remodel. Hiring a trusted contracting group to remodel a specific area of your home will allow you to do exactly what you want with your space without compromise.

Some ideas for renovating your home include knocking down walls to expand your office/workspace, adding new flooring, replacing closet doors, building or expanding your inventory storage area, or creating a dedicated space to meet with clients. When it comes to remodeling, there are truly no limits as to where your creativity can take you.

Another important consideration to make when choosing the best workspace for your home-based business is future growth. It is easy to focus on the here and now, and forget that your business could grow rapidly in the coming months and years. When you aim to balance your present and future needs, you'll be in the best mindset to choose the right workspace solution.

If you're looking for items to make your home office truly stand out, look no further than The Elegant Office. Call 866-433-7573 today!

Aesthetic Office Accessories and Why You Need Them

Posted by Breanne- 15th July 2021

Find out why the world is moving towards more pleasant offices below!

Office workers all over the world, whether they work from home or in an office, are increasingly using office accessories to personalize their workspace.

Before we get into where to find beautiful, one-of-a-kind, and useful office accessories to make your cubicle or desk look more organized, the question of why we need these accessories in the first place arises. Let us look at the reasons listed and explained below.

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1. It improves your perspective on your own space.

The primary reason for using aesthetic office additions is to make your cubicle or home office more beautiful. There are a variety of workplace enhancements available in today's market that can improve how everything looks to your specific specifications and needs. Whether your heart desires a sleeker and more modern look for your office or your eyes discover that a more rustic look is a better fit for your office, office accessories and decor will give your workspace the look that you envision, down to the smallest details.

2. They are both functional and appealing.

Another important aspect of using office accessories - in fact, the reason they were invented in the first place - was to provide office workers with a more organized working environment. Office accessories for your desk, such as pencil holders, desk organizers, and pen stands, all work together to make your desk space more neat, tidy, and organized, allowing you to do your best work while maintaining a clean working environment. Working in a more organized environment will result in less frustration, increased efficiency, and increased productivity because you will spend less time searching for your favorite pen in a cluttered desk drawer.

3. They make you appear more professional in front of your clients.

Consider the following scenario: You've been working long days and even longer nights to close a deal with a particularly profitable client. It is the day of the contract signing, so you invite the client up to your office and offer them a drink – as you walk down the hall from the elevator, you ask if they prefer coffee or tea. As you open the door for them, the spotless, clean, sleek, and modern appearance of your office makes a great first impression. "You have a lovely office!" They make comments and smile at you, and as they sit in the visitor's chair while you prepare the documents, they notice the embossed company logo on your desk items and the gold accented double pen stand, which gives them confidence in their decision to work with you. Office accessories can make that all-important first and last impression to close the deal of a lifetime.

4. Office accessories can save you time.

When you are in a time crunch, a cluttered desk where you cannot find what you need quickly is a nightmare waiting to happen. You can find what you need at a moment's notice if you have the right office accessories that complement your working style. Desk pads with pen holders are useful for those who like to take quick notes on phone calls with distinct types of clients. Furthermore, you should always have a pen within reach. Instead of scrambling to find a pen on a cluttered desk when it is most needed, this can be useful. Fumbling to open an important letter with rips and tears, risking damaging a document inside, is no longer an option – a letter opener, is far superior to your fingers at doing its job because it was designed specifically for this task in your hand.

5. There is a possibility of increased productivity.

An office-wide installation of beautiful and aesthetically pleasing office accessories for each of your employees to use has the potential to boost your office's overall morale. An appealing office environment will make your employees feel like they are working in a stimulating environment, which may lead to increased productivity over time. With customized office accessories, the company's morale among employees can also be boosted. Excellent quality products will reduce the number of misplaced items while also keeping the workplace neat and tidy.

6. The ideal present for someone in your life.

Office workers constitute a sizable proportion of the tertiary workforce. You certainly know someone who works at a desk job. Office accessories are often the safest bet for any type of special occasion, such as Father's Day or Christmas, a birthday or for a special person or people in your life, or even just to make someone feel good about receiving a new gift. Even the dreariest cubicle desk jobs will feel a lot brighter with a small token of your appreciation at work. A gift for an officegoer who sits at their table will remind your friends, family, and loved ones that they have an incredible person in their lives.

7. Office accessories can help you represent your true self.

Each of us has our own distinct sense of style that, while like others, is also one of a million. When designing the look of your office after being promoted from a cubicle desk job to your own office room, it is important to design it in a way that represents what you genuinely believe in. Modern office workers may be drawn to sleeker office accessories with silver accents and are more likely to gravitate towards darker colors such as deep brown or black. Those with more traditional attitudes may be drawn to traditional and classy gold accents and colors such as mocha. These subtle hints give everyone who visits your space an insight into your mind, vision, and, most importantly, work. Choose the right office accessories to show off and flaunt your true self.

8. Simple accident prevention is now available.

Our counter tops, whether made of plywood, wood, or glass, deserve to be properly cared for. The possibility of coffee mug rims staining your workplace is always present, and in that case, preventative measures must be taken. Coasters are a nice touch to make an office space look fancy while also preventing bottom rim stains on your expensive desks, in addition to proper maintenance and cleaning routines with the appropriate cleaning tools. Coasters, which are made of various materials including leather, can keep those tiny droplets of various beverages from ruining your professional image. These are especially useful for unvarnished, easily stained woods.

9. Office accessories and accessibility.

Office accessories are intended to be more than just decorative accents. Indeed, many office accessories, such as tablet or phone holders, reduce stress on the human body while also being readily available when needed. Those suffering from chronic illnesses can benefit from having easy access to their required stationary in organized compartments. Purchase high-quality office accessories that will make your office employees' lives easier even while they are working.

10. Travel accessories

Some types of stationaries are designed for officials who are constantly on the move, whether it is a walk down to the local coffee shop or a first-class international flight. Identification card holders are especially useful in workplaces where ID cards are used daily for identification and security. Providing these for your office goers to take with them on their various journeys across town or across borders, with your company's attractive, embellished logo, will make a great first impression, especially for international business flights and meetings with top management executives of potential partnership firms. Travel bag tags, sleep masks for long-haul flights, and passport holders are also useful.

We hope we have been able to explain why office accessories are more than just a necessity, but also why their elegance adds value to your workplace and daily life. Several of these items are available from The Elegant Office – visit our website to learn more about our company and place your order for your workplace today, and we hope we can assist you in enhancing your elegance. More informative blog posts like this can be found on our website at www.theelegantoffice.com.

How to Create a Client-Friendly Home Office

Posted by Breanne- 25th June 2021

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When you're running a business from home, you need an office where you can work comfortably and productively but also meet with clients when necessary. Decorating your home office is a chance to convey a professional image to your clients. Even if you limit your contact with clients to virtual meetings, the right home office décor will make a great impression on your valuable customers. Certain home office features will further ensure that your guests feel comfortable visiting your home in the wake of the pandemic.

Here are some home office design tips from The Elegant Office to help you design a safe and welcoming environment for your clients!

Legal Considerations

Before welcoming clients to your home, ensure that your business — and your personal assets — are safe from liability in the unfortunate event that a client has an accident on your property. You may be personally liable if something happens to a client at your home. Incorporating your business as a limited liability company (LLC) is a great way to protect yourself! If you don't want to hire a lawyer, use an online formation service to file your formation paperwork and get the process underway. Just remember to review your state-specific LLC laws before moving forward.

Establish a Safe Path to Your Office

Creating a client-friendly home office starts outside. First, make sure your clients have a safe place to park their cars within a close distance to your home. Create a straightforward path from this parking space and be sure to prune back shrubs and remove tripping and slipping hazards from the path. If stairs are involved, ensure they feature proper railings and non-slip surfacing. Ideally, your home office would have a separate entrance so that clients don't have to walk through your home to get to you. This will also make clients feel more comfortable visiting during COVID-19.

Create a Comfortable Meeting Area

There are many different ways to organize your office furniture for in-person client meetings. For example, you could position your desk so that it faces the open room and place a couple of comfortable chairs in front where clients can sit. This setup works great for serious business transactions but may feel too formal in other situations. Use your best judgment! If you'd prefer to meet face-to-face without a desk between you and your clients, set up a separate seating area just for client meetings. Whatever layout you choose, be sure to maintain a six-foot distance between everyone to reduce the risk of COVID-19 transmission.

Choose Appropriate Décor

Whether you opt for in-person or virtual meetings, the décor you choose for your desk and surrounding office will convey a message to your clients. Make sure it's the right message! Computerworld recommends an uncomplicated background for Zoom calls. You don't want your décor to distract your clients from the meeting, or worse, cause offense. Choose simple, elegant desk accessories that reflect the professional side of your personality. For example, a leather desk set, desk pad, and pen stand will offer a sense of luxury to any desk setup. Less is more here. Avoid cluttering your desk and office walls with artwork, trinkets, and photos. Keep it minimal and professional!

The key to running a client-friendly home business is separating your business and personal life as much as possible. Try to make your home office feel like a professional workspace. Keep it clean and organized, leave household clutter at the door, and incorporate professional decorative accents to show your clients that you mean business!

Are you looking for office and desk accessories? For stylish and professional décor, check out the selection of high-quality office products on The Elegant Office shop.

COVID-19 Pandemic

Posted by Breanne- 12th May 2020

Even in the midst of this COVID-19 pandemic, our customers have helped to keep us up and running. With a lot of people working from home these days, our desk sets provide that touch of elegance and class needed for a professional home office. Our personalization options really add a personal touch which makes our products a wonderful gift for any occasion.

Our team has been working on new product ideas to help our company grow with the changing times. A new one recently released is our Black Leather Lap Desk. This item is perfect if you are currently having to work from home and haven’t set up your office space yet. It’s great for laptops. This product’s durability makes it easy to use anywhere in your home.

Debossing & UV Printing

Posted by Breanne- 3rd Apr 2020

As a fairly new employee to The Elegant Office, my knowledge on the debossing and UV printing process is very limited. Today I know more about our products and the logo procedures than I did nine months ago. Every day I am learning something new. For example, I’ve noticed that our customers tend to lean more towards having their logo debossed rather than UV printed.

Debossing, not to get confused with embossing, is done by first creating a metal die of the customers logo. The die is then mounted onto a machine and heated to a specific temperature. Once the desired temperature is reached, the die is pressed into the leather or leatherette product creating a debossed logo. This method of branding has proven to last the longest.

Customers prefer this method because it brands high-quality office accessories with their logo. This enhances the professional look of their work environments. Of course, companies that have a bright and colorful logo, like Google, tend to want their brand UV printed. With our UV printer we can create stunning, full-color logos that easily catch anyone’s eye. The final product is absolutely fabulous.

Color and Design Trends

Posted by Melinda- 6th Jun 2017

Color and design trends change; we see this shift in the contemporary materials and colors being used in meeting spaces and offices. It’s no wonder that the popularity of  Conference Table Pads continues to expand along with these advances. Their minimalist design and clean lines make them especially versatile, either adding an elegant layer in a traditional boardroom or a sleek appearance in a contemporary setting. Their practical use has application protecting wooden table tops or offering an ideal writing surface on stone or glass.

To keep up with the growing needs and requests of customers, we’re pleased to announce two new colors now available in the  17” x 14” Conference Table Pad size – Gray #P4215 and White #P4415. Gray is another neutral so it easily blends with lighter and darker hues of the same or as a complimentary color accent. It goes without saying that bright white pads bring high contrast and a modern feel – a great accessory for vibrant, sleek backgrounds. They also provide the ultimate blank canvas, ideal for our new full color printing options (more on that later!).

We recently worked with a client who needed to outfit their new boardroom. Their beautiful marble table top takes center stage in the room. After viewing samples, they chose the  Gray Leatherette Conference Table Pads as their next accessory. I think anyone would agree, these add a stunning layer which highlight the veining of the stone, rather than distract or hide that unique and organic feature. Each pad was  debossed with their logo adding a sophisticated touch that personalizes each guest’s experience, when seated at the table. The end result is a breathtaking room, each component compliments the other. Most importantly to us however, is knowing that our client is pleased. That’s the best conclusion.

The same idea of using natural stone as a table top is also being implemented in the office, to create elegant workspaces. The look can vary and be influenced by the “movement” found in the stone. For those looking to make a statement, significant patterns may be chosen to give a bold impression. On the opposite side of the spectrum, little variation may be selected to create high-end appeal. In either case,  desk accessories can soften the space and help create a comfortable, organized work area.

I first saw this statement piece when working with this CEO to determine the best color to accessorize his desk. Once that variable was known, he listed the items that would be useful in his daily routine. Many of the products were stocked, so they shipped right away, but others were custom made. Now that the components are assembled, the look of his office is memorable. The combination of these organic materials, stone and top-grain leather, seem to go hand in hand. The leather enhances the color and character of the stone making it an ideal pairing.

We understand the need to match or accentuate your furnishings and interior space. Our knowledgeable team is available to assist by providing swatches or samples to ensure that you're thrilled with the finished product!

Accessories in The White House

Posted by Matt - 14th Apr 2017

The Situation Room of the White House, or as known by its official title the John F. Kennedy Conference Room, is one of America’s most historic meeting places and intelligence centers. When this busy, mission-critical meeting facility neededconference table accessories, they chose our Black Leather Conference Table Pads. Our pads were installed in the room during the first major renovation of the Situation Room, and we are very proud to that they have served 3 different U.S. Presidents without being replaced!

The Situation Room was founded in 1961 per the orders of then-president John F. Kennedy to combat the lack of credible information the United States had available during the Bay of Pigs incident. During the rooms construction it had secure communications systems installed that provide live audio, video and other forms of communication. The Situation Room also features some of the most dedicated staffers our country has to offer, tasked with keeping watch on certain sectors of the globe around the clock to keep the White House updated on national security matters or significant worldwide events. One of the most crucial tasks for the group operating the Situation Room is their preparation of the "Morning Book". The book is written each morning for the President, Vice President and White House select senior staff and contains the newest National Intelligence Daily, The State Department’s Morning Summary, plus diplomatic cables and intelligence reports. Also included in this ritual by the Situation Room is the President's Daily Brief, prepared each day by the Office of the Director of National Intelligence.

There has been only one top to bottom renovation of the Situation Room, taking place from 2006 to 2007. It was a massive project and after its conclusion allowed the Situation Room to not only house the National Security Council but also the Department of Homeland Security and the White House Chief of Staff’s office. These changes also helped to update security and communications technology. Pre-renovation the Situation Room used technology rooted in the year 1985 which could lead to misinformation or a breakdown in communication in today’s digital age. The room was completely rebuilt from the bricks up, both due to the amount of ancient technology blocking the way of new technology being implemented, but also so that they could have a much easier time renovating in years to come.

In May of 2008, the newly renovated Situation Room was unveiled, including a beautiful main conference table accessorized with ourBlack Leather Conference Table Pads. Since then, they’ve been in-use protecting the meeting table from the daily wear and tear of the operations of this busy, pivotal conference facility. The Situation Room hosts roughly 25 regularly-scheduled conferences a day, with approximately 250 regular attendees. It is a testament to the longevity and durability of the Dacasso Black Leather 17 x 14 Conference Table Pad to be in near constant use throughout 3 presidential administrations without being replaced. It is truly an honor to have our conference room accessories used in one of the highest-profile offices in the land, and we'd love to bring the same level of function and beauty to your conference facility!

Choose a Conference Table Pad - Sizes

Posted by Donny - 13th Jan 2017

Accessorizing a conference room isn't always a simple task! If you're like most people, you haven't put much thought into the different types of accessories and table pads that are available today. Decorating a conference facility isn't something most people do very often, so it's understandable if the wide range of available accessories seems a bit overwhelming. Which type of table pad will work best for the way you use your conference room? What pad or placemat size will  work best on your table? How do you choose the best material? If you haven't spent a lot of time and effort researching conference room accessories, the answers to these questions aren't always obvious. Here at The Elegant Office, we've been working with our customers to create outstanding conference environments since 1999. We're happy to offer some unique tools that let you leverage our years of experience and product knowledge!

Table padsmats, or placemats  are almost always the first accessory customers add to their conference facilities. Choosing the right size and shape can be tricky, especially when shopping online. Without seeing the products in person, it can be tough to visualize the pads in-use on your table. This purchase is an investment, and you want to get it right the first time. We offer a tool that’s proven to help many clients make a more informed purchase: our Conference Table Renderings. Here you’ll find illustrations showing a range of tabletops in different sizes and shapes with conference table pads. These renderings are drawn to scale, so it’s easy to see the number of seats/pads and the spacing for each. If you don’t see the table size or shape that replicates yours, let us know and we’ll gladly create a rendering for you. The images below provide a comparison…the rendering to actual product in place.

The approach we take with our clients might not be what you’re expecting from an online retailer. We’re here to share our product knowledge and offer complimentary services designed to aid in the navigation of options and determine what best suits your needs. Expert help and guidance for decorating and accessorizing your conference room is just one of the many perks of working with the sales team at The Elegant Office. Being able to speak directly with an experienced professional is a priceless tool that is hard to find in today's market. If you are seeking to outfit your conference room or workspaces, please do not hesitate to call us today - 866-433-7573.

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